Benefits of ERP

ERP can greatly improve the quality and efficiency of a business. By keeping a company's internal business process running smoothly.


ERP can lead to better outputs that will benefit the company such as customer service, and manufacturing.
ERP provides support to upper level management to provide them with critical decision making information. This decision support will allow the upper level management to make managerial choices that will enhance the business down the road.


ERP also creates a more agile company that can better adapt to situations and changes. ERP makes the company more flexible and less rigidly structured in an effort to allow the different parts of an organization to become more cohesive, in turn, enhancing the business both internally and externally.

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Enterprise Resource Planning - ERP Software, a must for business with unique requirements, our ERP software is custom designed to tailor our customer’s needs. We configure and customize our ERP software to enable our customers to maximize profit, improve efficiency and improve customer satisfaction.


Although some accounting programs in the market might provide you with some Enterprise Resource Planning (ERP) tools, these are not enough to get an accurate view on your business. Our objective goes beyond that by providing you with a complete suite of tools to manage your entire business. Our solutions allow you to manage sales, expenses, inventory, timesheets, RMAs, and more, all in real time. Any module can be separately  purchased and custom made specifically for your business needs.

Enterprise Resource Planning - ERP Software

Advantages of ERP

The fundamental advantage of ERP is that integrating the myriad processes by which businesses operate saves time and expense. Decisions can be made more quickly and with fewer errors. Data becomes visible across the organization. Tasks that benefit from this integration include:

  • Sales forecasting, which allows inventory optimization.
  • Chronological history of every transaction through relevant data compilation in every area of operation.
  • Order tracking, from acceptance through fulfillment.
  • Revenue tracking, from invoice through cash receipt.
  • Matching purchase orders (what was ordered), inventory receipts (what arrived), and costing (what the vendor invoiced.)


ERP systems centralize business data, bringing the following benefits:

  • They eliminate the need to synchronize changes between multiple systems—consolidation of finance, marketing and sales, human resource, and manufacturing applications.
  • They bring legitimacy and transparency in each bit of statistical data.
  • They enable standard product naming/coding.
  • They provide a comprehensive enterprise view (no 'islands of information'.)
  • They make real–time information available to management anywhere, any time to make proper decisions.
  • They protect sensitive data by consolidating multiple security systems into a single structure.

SUNBELT MICROSYSTEMS

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Enterprise Resource Planning - ERP Software

Real-time Dashboards:

Real-time dashboards are a role-based, customized solution for knowledge workers that consolidates personal, team, corporate, and external information. The dashboard provides single-click access to analytical and collaborative tools. It brings an integrated view of a company's knowledge sources to an individual's desktop, enabling better decision making and providing immediate access to key business information.

Human Resources:

Employing people, developing their capacities, utilizing, maintaining and compensating their services in tune with the job and organizational requirements can be challenging if not well executed.

Intra-Office/HR. Its features include:

  • Organizational management (hierarchy Implementation)
  • Role based Personnel administration (Multi Branches or Locations)
  • Manpower management
  • Industrial management


Employees are individuals with varying goals and needs. As a starting point the Intra-Office/HR Module takes a positive view of workers, assuming that virtually all wish to contribute to the enterprise productively, and that the main obstacles to their endeavors are lack of knowledge, insufficient training, and failures of process. The Intra-Office/HR will deliver the necessary information and become a compass helping the company to take the right direction.

Why should one of your best sales reps slack-off by 30% from one month to another? This is a strong indicator that something is wrong, if you can catch the problem in time, most likely the situation could be resolved in an elegant and timely manner.

Unfortunately, without the right tools, this might be hard to trace. That's why our modules are dynamically built around people and real ongoing situations, which makes it possible to provide more insight for decision makers and extract rational, presenting the best feasible solution.

The Intra-Office/HR Module provides the tools to keep harmony in a way that the whole picture of an employee's history and current performance is fully transparent, maximizing objectivity in decision making.

The Intra-Office/HR offers a large set of tools that interacts with the entire business. The consistent Real-Time Employment scope is a tremendous value for any business bottom line.

Budgets:

Budgets and Sub-Budgets; supports business start-up capital. The process of calculating the costs of starting a small business begins with a list of all necessary purchases including tangible assets (i.e.) equipment, inventory and services, remodeling, insurance, working capital, sources and collateral. Our Sub-Budget approach explains how you decide on the amount of this reserve and a description of the expected financial results of business activities.

Our approach to corporate budget is quite unique; creation of sub-budgets in correlation with approval levels simplifies budget execution. A company is often compiled annually, but may not be. A finished budget usually requiring considerable effort is a plan for the short-term future, typically one year (Budget Year). While the Finance department compiles the company's budget, our budget flow platform allows hundreds or even thousands of people in various departments (operations, human resources, IT etc.) to list their expected revenues and expenses in the final budget.

If the actual figures delivered through the budget period come close to the budget, this suggests that the managers understand their business and have been successfully driving it in the intended direction. On the other hand, if the figures diverge wildly from the budget this sends an 'out of control' signal, which might negatively affect your bottom line. Office WebSuite budgeting in Real-Time is a must have tool to avoid out of control situations.

Budget Managing is a fundamental tool for campaign managers to predict with reasonable accuracy whether the campaign will result in a profit, a loss or will break-even. Our Sub-Budget tool can also be used as a pricing tool.

There are two basic approaches or philosophies when it comes to budgeting. One approach focuses on mathematical models, and the other on people.

Banking & Reconcilement:

Our system requires no double entries; everything works like a real life business with bank accounts getting updated in real time through the dynamic performance of the business itself.

The below explained system dates from the 15th Century, still a lot of businesses work this way.

In the normal course of business, a document is produced each time a transaction occurs. Sales and purchases usually have invoices or receipts. Deposit slips are produced when lodgments' (deposits) are made to a bank account. Checks are written to pay money out of the account. Accounting involves, first of all, recording the details of all of these source documents into multi-column journals (also known as a books of first entry or daybooks).

After a certain period, typically a month, the columns in each journal are each totaled to give a summary for the period. Using the rules of double entry, these journal summaries are then transferred to their respective accounts in the ledger, or book of accounts. For example the entries in the Sales Journal are taken and a debit entry is made in each customer's account (showing that the customer now owes us money) and a credit entry might be made in the account for 'Sale of Class 2 Widgets' (showing that this activity has generated revenue for us). This process of transferring summaries or individual transactions to the ledger is called posting. Once the posting process is complete, accounts kept using the 'T' format undergo balancing, which is simply a process to arrive at the balance of the account.

Once the accounts balance, the accountant makes a number of adjustments and changes the balance amounts of some of the accounts. These adjustments must still obey the double-entry rule. For example, the 'Inventory' account asset account might be changed to bring them into line with the actual numbers counted during a stock take. At the same time, the expense account associated with usage of inventory is adjusted by an equal and opposite amount. Other adjustments such as posting depreciation and prepayments are also done at this time; Resulting in a listing called the adjusted trial balance. It is the accounts in this list and their corresponding debit or credit balances that are used to prepare the financial statements.

Inventory Management:

Inventory management is primarily about specifying the size and placement of stocked goods. Inventory management is required at different locations within a facility or within multiple locations of a supply network to protect the regular and planned course of production against the random disturbance of running out of materials or goods. Our scope of inventory management also concerns the fine lines between replenishment lead time, carrying costs of inventory, asset management, inventory forecasting, inventory valuation, inventory visibility, future inventory price forecasting, and physical inventory, available physical space for inventory, quality management, replenishment, returns and defective goods. Balancing these competing requirements leads to optimal inventory levels, which is an on-going process as the business needs shift and react to the wider environment.

Managing processes that identify inventory requirements, set targets, provide replenishment techniques and report actual and projected inventory status.

Capabilities maintaining supply chain business process integration requires a change from managing individual functions to integrating activities into key supply chain processes. An example scenario: the purchasing department places orders as requirements become known. The marketing department, responding to customer demand, communicates with several distributors and retailers as it attempts to determine ways to satisfy this demand. Information shared between supply chain partners can only be fully leveraged through process integration.

Multi-Branches:

Centralized management is very critical for efficient operations and monitoring for any large multi-branch institution. Our management system will deliver the resources needed to synchronize between branches and headquarters.

  • Control resources across branches
  • Branch wise reports, comparison reports and remote monitoring of branch operations
  • Staff transfers across branches
  • Inter-branch communications
  • Centralized monitoring


Geographically different areas are no longer a challenge for your headquarters to manage; all information across the board can be viewed and analyzed. All employees in all locations can be really part of the same team, by keeping up on all company activities through calendars, tasks, etc. This will provide your customers a feeling of stability, that no matter where in the world they go, they can expect the same features and service from any location. Features:

  • Manage your corporate interests for permanence over any area.
  • Marketing and sales programs can be monitored easily throughout all locations.
  • Employee management may be coordinated through head office, communicating with each branch workers personally as if located in the same geographical area.
  • Plan production to occur on a 'just in time' basis, providing a healthy cash flow.
  • Distribute merchandise directly, minimizing shipping delays and situations.
  • Coordinate all financing through one office, for better financing rates.
  • R & D programs can be done by one team by disseminating information quickly.
  • Catalogs may be created and used by all branches.